Receptionist Office Manager

About Mirana

Mirana Ventures is a global investment fund that provides long-term capital and strategic partnerships to founders and fund managers across blockchain and Web3. Mirana invests across stages (from early to growth) and supports portfolio companies with strategic connectivity across its ecosystem.

Role Overview

We are looking for a professional and proactive Receptionist & Office Manager to be the face of Mirana at our Singapore office. This is a 50/50 role combining front-of-house responsibilities with full ownership of office management. You will ensure a seamless experience for guests and team members alike, while maintaining a highly organized, well-run, and fully functional office environment.

Responsibilities

Front Desk & Guest Experience

Greet and welcome guests, ensuring a professional and warm first impression

Manage visitor access, logbooks, and reception security protocols

Handle incoming mail, deliveries, and courier coordination

Office Operations & Management

Take full ownership of day-to-day office operations, ensuring the office runs smoothly at all times

Manage pantry operations including stocking, inventory tracking, and vendor coordination

Oversee office meals (breakfast, lunch) and catering for meetings and events

Maintain overall office upkeep, cleanliness, and organization by liaising with cleaners and building management

Manage office space logistics including seating arrangements, meeting rooms, and workspace optimization

Act as the main point of contact for landlords, building management, and vendors, including matters related to rent, maintenance, and facilities

Coordinate office maintenance, repairs, and ensure timely resolution of any issues

Administrative & Coordination Support

Manage meeting rooms, schedule meetings, and coordinate travel arrangements

Maintain office expenses, process invoices, and track budgets related to office operations

Order and manage office supplies and equipment

Support onboarding logistics for new hires (workspace setup, access, equipment)

Organize internal events, team activities, and company meetings

Perform general administrative and clerical duties (filing, documentation, data entry)

What We're Looking For

Proven experience in a receptionist, office manager, or similar client facing and administrative background

Strong sense of ownership and ability to independently manage office operations end-to-end

Excellent organizational and multitasking skills with strong attention to detail

Professional communication skills and a service-oriented mindset

Proficiency in Microsoft Office Suite and standard office tools

Ability to be proactive, resourceful, and solutions-oriented in a fast-paced environment

Experience liaising with vendors, landlords, or managing office budgets is a plus

If you think you have valuable experience to bring to the organization, but don’t necessarily meet all of the criteria for the role, we still want to hear from you. We consider all applications.

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