Position Overview
Sacramento Ultrasound Institute is seeking a highly organized, adaptable, and service-oriented Administrative Assistant to support daily campus operations. This role requires flexibility, strong communication skills, and the ability to pivot between multiple responsibilities with professionalism and efficiency.
Front Desk & Communication
- Serve as the first point of contact for students, visitors, and vendors.
- Answer and direct incoming phone calls; take and relay messages accurately.
- Respond to general email inquiries in a timely and professional manner.
- Provide general information about the school and programs as assigned.
- Greet prospective students and campus guests with professionalism and courtesy.
Office & Clerical Support
- Manage incoming and outgoing mail correspondence.
- Maintain and assist with office calendars and scheduling.
- Perform data entry, filing, and document organization.
- Assist with invoicing, payment processing, and basic accounting tasks.
- Monitor and manage office supply inventory.
Campus Operations Support
- Assist in maintaining a clean, organized campus environment.
- Support upkeep of shared spaces, including the student lounge, tables, and desks.
- Assist various departments as needed to ensure smooth daily operations.
- Perform additional clerical and administrative duties as assigned.
Required Skills & Qualifications
- Strong organizational and multitasking abilities.
- Proficiency in Canva (flyer design, social media posts, basic marketing materials).
- Comfortable answering phones and interacting with students and visitors.
- Ability to adapt quickly and shift priorities with minimal notice.
- Strong verbal and written communication skills.
- Professional appearance and customer-service mindset.
- Basic computer skills (Microsoft Office, Google Workspace).
Job Qualifications
- Minimum Education: Associate's degree
- Minimum Experience: 2-3 years of related experience