Office Manager

Responsibilities

• Direct and manage overall office operations and administrative duties to maintain a well organized, efficient, and smooth work environment on a daily basis.
• Manage and oversee the procurement and management of office supplies and equipment, while maintaining strong relationships with vendors.
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Organize and facilitate employee engagement initiatives, as well as coordinate logistics for company meetings and events.
• Manage office budget
• Serve as the primary point of contact for all office-related activities and inquiries.
• Collaborate with the company secretary to ensure the effective management of committees, board meetings, preparation of board packs, and recording of minutes.
• Ensure compliance with health and safety regulations within the office and educate employees on emergency procedures.
• Assist in the onboarding process for new hires and organize training sessions to equip staff with necessary skills and knowledge.
• Identify opportunities for process and office management improvements, and design and implement new systems

You have

• 2+ years of experience as an Office Manager, Executive Assistant, Office Administrator, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills
• Passionate about providing a superlative experience to employees
• Strong interpersonal skills and ability to build relationships at all levels.
• Must be a self-starter and driven
  

  Compensation & Transparency: The expected base salary range for this position based in Malta is 20,000 to 25,000 euros per year. This range reflects the position's requirements and represents a good faith framework determined by objective, gender-neutral criteria such as required skills, core competencies, and professional experience. This base range is exclusive of discretionary bonuses, equity allocations, and localized benefits.
  
  Our Commitment to Fair Pay: In compliance with the EU Pay Transparency Directive, FalconX evaluates applicants entirely on objective qualifications and the scope of the role. FalconX does not solicit, require, or consider a candidate’s current or historical compensation at any stage of the recruitment process.