About the Role
You are the operational center for Boys Club and paid client work. You will own the end to end production flow including calendars briefs trafficking and approvals. You will coordinate internal teams external partners and freelancers across multiple projects to keep every asset on track. You will run weekly cross functional standups and translate client feedback into clear action items. You will manage budgets timelines and scope changes and raise risks before they become problems. You will support editorial and show production tracks and ensure both move forward without slipping. You will stay current on platform changes and testing approaches and apply insights to social deliverables. You will leverage AI tools to speed up administrative groundwork while using your judgment for decision making.
Requirements
- A track record of managing 20 or more creative assets simultaneously across multiple clients formats or content tracks with evidence that you built or improved production infrastructure
- Experience coordinating across creative teams external clients or partners and freelancers or agencies on the same projects simultaneously with real accountability to all three at once
- Strong written communication crisp standup agendas well structured client recaps and asset trafficking instructions that create clarity in asynchronous environments
- Enough internet and cultural literacy to be a credible partner to a creative team and understand why a piece of work is or is not right for a specific audience
- Demonstrated AI fluency as a daily operational practice using tools such as Claude ChatGPT Notion AI to handle structural and research tasks and show how you integrate AI into your workflow
Responsibilities
- Own the content calendar pipeline status tracking and production processes across paid client deliverables and Boys Club editorial content to ensure clear ownership due dates and documented next steps
- Build and implement briefing trafficking and approval workflows from initial brief through internal review to final client delivery so nothing goes live without sign off
- Coordinate internal team members external creative partners and freelancers across multiple simultaneous projects gather estimates manage budget tracking raise purchase orders and keep all resources on track
- Run weekly cross functional standups with internal and external stakeholders prepare agendas facilitate the session capture client feedback accurately and convert meeting notes into tracked action items before the next session
- Escalate scope changes budget risks and timeline slippage to the Account Director before they become real problems
- Support the editorial and show production tracks with the same rigour as paid client work managing the Boys Club Live production calendar newsletter scheduling and promotional asset timelines so neither track slips
- Maintain current knowledge of platform algorithm updates and hook testing approaches across short and long form content formats and apply that knowledge when reviewing social deliverables moving through the production pipeline
- Use AI tools to accelerate the operational groundwork of the role generating first pass briefs structuring standup agendas organising client feedback into clean action item lists and researching incoming partners