About the Role
You will oversee the smooth day to day operation of the London office, ensure it is well run and welcoming, and support the team and leadership. You will manage relationships with building management landlords external suppliers and external stakeholders, act as the first point of contact for office related queries, oversee health and safety security and office access, coordinate diaries travel accommodation and expenses for senior leadership and visiting team members, organise meetings off sites team socials and company events, lead the onboarding experience for new joiners including desk setup equipment access and day one welcome, manage office supplies equipment and budgets tracking spend and finding cost effective solutions, partner with People IT and Operations to ensure smooth processes across the employee lifecycle, help build and nurture office culture, championing an inclusive energising and collaborative environment, and continuously improve how the office runs as we scale.
Requirements
- Experience as an Office Manager, EA, or in a similar operations or administrative role, ideally in a fast growing environment
- Highly organised with the ability to juggle multiple priorities and keep everything running smoothly
- Attention to detail and pride in a well run welcoming office
- Excellent written and verbal communication skills and enjoy being a go to point of contact for the team
- Proactive and solutions focused anticipating needs before they arise
- Stay calm under pressure and handle competing demands with a positive can do attitude
- Confident managing suppliers budgets and external relationships
- Warm approachable manner and genuinely enjoy supporting people
- Comfortable rolling up sleeves in a hands on fast paced setting
- A strong interest in fintech tokenisation and being part of a high growth scale up
Responsibilities
- Own the day to day running of the London office ensuring it is organized well stocked and a great place to work
- Manage relationships with building management landlords external suppliers and external stakeholders
- Act as the first point of contact for office related queries resolving issues quickly and minimizing disruption
- Oversee health and safety security and office access ensuring policies and procedures are followed
- Coordinate diaries travel accommodation and expenses for senior leadership and visiting team members
- Organise meetings off sites team socials and company events from planning to delivery
- Lead the onboarding experience for new joiners including desk setup equipment access and day one welcome
- Manage office supplies equipment and budgets tracking spend and finding cost effective solutions
- Partner with People IT and Operations to ensure smooth processes across the employee lifecycle
- Help build and nurture office culture, championing an inclusive energising and collaborative environment
- Continuously improve how the office runs introducing simple systems and processes as we scale
Benefits
- Competitive salaries with regular reviews that reflect your impact performance and progression
- Generous stock options so you directly share in the companys growth and long term success
- Premium private healthcare to support your physical wellbeing
- 26 days of annual leave plus your birthday off and regional bank holidays
- An enhanced parental leave policy to support you and your family at every stage
- A MacBook screens and any additional equipment you need to perform at a high level
- Access to salary sacrifice schemes covering childcare groceries EV cars tech pensions bikes and subscriptions
- Modern centrally located offices in London Belfast Dundalk and Dubai designed for collaboration and focus
- An annual learning and personal development budget for training exams certifications and qualifications