About the Role
You will support two to three executives by managing calendars, coordinating domestic and international travel, preparing and reconciling expense reports, coordinating internal and external meetings, drafting correspondence and presentations, monitoring deadlines and deliverables, and acting as a liaison with stakeholders while handling confidential information with discretion.
Requirements
- 7-12 years of experience supporting C-level executives (financial services or high-growth company experience strongly preferred).
- Ability to manage competing priorities in a fast-paced environment.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills, with a high degree of professionalism.
- Proficiency with Microsoft Office Suite; familiarity with collaboration tools (Zoom, Slack, Concur) is a plus.
- A proactive, service-oriented mindset with a “no task too small” attitude.
Responsibilities
- Own and manage complex executive calendars, coordinating meetings, resolving conflicts, and anticipating needs so leaders are fully prepared.
- Arrange and oversee all aspects of domestic and international travel, including itineraries, logistics, and last-minute adjustments.
- Prepare, track, and reconcile expense reports with accuracy and timeliness.
- Coordinate important internal and external meetings, ensuring agendas, materials, participants, and follow-ups are handled seamlessly.
- Draft, edit, and prepare correspondence, presentations, and other documents on behalf of executives.
- Monitor deadlines, action items, and deliverables to ensure nothing falls through the cracks.
- Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and discretion at all times.
- Serve as a proactive partner to executives by helping them prioritize time, stay aligned on key objectives, and focus on what matters most.
- Support team events, offsites, and leadership initiatives with logistical and administrative execution.
- Partner with other Executive Assistants across the firm to ensure consistent coverage, smooth handoffs, and cross-team collaboration.
- Handle sensitive and confidential information with the highest level of judgment and care.