Sr Associate - Administration

WHO WE ARE:

Zinnia is simplifying how people buy, sell, and administer insurance products. Combining intuitive enterprise technology solutions and data insights, the Policygenius marketplace, and market-leading products including SmartOffice, AnnuityNet, LifeSpeed, WinFlex, TPP, VitalSales Suite, and Exchange Consulting, Zinnia is redesigning the insurance experience for shoppers, advisors, and insurers alike — and enabling more people to protect their financial futures along the way. Zinnia has over $173.7 billion in assets under administration across 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO YOU ARE:

The Executive Assistant to the CEO is a strong team player with experience supporting C-suite executives in an entrepreneurial or start-up environment. You can multitask, prioritize, demonstrate exceptional organization, and take ownership over your assignments. You thrive in a mission-driven culture, supporting collaboration and thinking outside the box. You can easily adapt to change in a fast-paced environment and demonstrate a practical approach to problem solving. No task is too big or small.

WHAT YOU’LL DO:  

• Work closely with the leaders and first assistant to help manage an ever-changing calendar.
• Arrange detailed domestic and international travel plans.
• Track expenses and compile expense reports for the leader using Concur.
• Maintain a highly organized system to help manage important correspondence and sustain an efficient internal workflow.
• Act as “the glue” between clients, partners, vendors, and internal associates, keeping important initiatives on track and communication streamlined.
• Conduct appropriate research, prioritization and follow ups on incoming and upcoming tasks, and determine appropriate course of action.      
• Suggest and implement ways to improve processes to help workflow efficiency.
• Develop plans and help manage events such as team building off-sites, workshops and board meetings.
• Assist with personal tasks as needed.

WHAT YOU’LL NEED:  

• Minimum of 3+ years professional experience supporting a C-level executive.
• College degree required.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Outstanding communications skills, both written and verbal, as well a professional presence to liaise with other executives, clients, partners, and colleagues at all levels.
• Positive and forward-thinking attitude; actively seeking solutions and opportunities, unafraid to ask questions and propose change.
• Computer Skills - Efficiency in Outlook, Microsoft Office Suites, Adobe, Slack, Concur and the ability to troubleshoot.
• Ability to work independently with a high degree of self-initiative.
• Proven ability to handle confidential and sensitive information with discretion.
• Team focused perspective; assisting others and seeking help when needed.

WHAT’S IN IT FOR YOU?

We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

 

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