Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will build and run systems that support executive operations. You will manage the Executive Director's calendar, inbox, meeting preparation, travel, commitments, and follow-ups; draft internal communications; maintain decision logs; and expand coordination support across the executive office.
Requirements
- Executive operations
- Executive support
- Organisation
- Calendar management
- Inbox management
- Travel management
- Meeting preparation
- Communication
- Decision management
- AI safety
- Effective altruism
- Global catastrophic risk
- AI
- Mandarin
- China
Responsibilities
- Design and run executive-office systems
- Manage the Executive Director's calendar, inbox, travel, and commitments
- Triage and track inbox correspondence
- Draft replies, agendas, internal updates, and announcements
- Maintain decision logs and chase follow-ups
- Prepare briefings and background materials for executive engagements
- Capture actions and hold the Executive Director accountable for commitments
- Coordinate the Executive Director, Deputy Director, Chief of Staff, Head of Operations, and team leads
- Extend executive support to the Chief of Staff and Deputy Director
Benefits
- 401(k) match or unconditional pension contribution
- Unlimited PTO
- Comprehensive health insurance
- Annual wellness budget of $6,500
- Annual childcare budget of $6,500
- Annual professional development budget of $6,500
- Home-office setup and equipment budget of $1,200
- In-person team-building events
- Work-visa sponsorship
Hiring Process
Written work and interview components, with a potential work trial; stages vary by candidate.