Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will oversee office operations, inventory, vendors, documentation, and office equipment. You will create procedures and templates, coordinate with Facilities on health, safety, and security, address office-wide operational needs, and plan and deliver workshops, meetings, events, celebrations, and visitor activities.
Requirements
- Bachelor’s degree in business administration or a related discipline and 2+ years of office management or similar administrative experience
- Experience with electronic calendaring, communication, presentation, and reporting tools
- Experience with MS Office, Adobe Pro, DocuSign, Navan or Concur, Workday, and Jira
- Problem-solving, organization, prioritization, and time-management skills
- Ability to handle sensitive and confidential information ethically and professionally
- Verbal and written communication skills
- Valid US driver’s license with a safe driving record
- Ability to use personal protective equipment
- Ability to occasionally lift and carry up to 40 pounds
- Ability to enter, exit, and ride in class 8 trucks and passenger vehicles
- Ability to work overtime and a flexible schedule when necessary
Responsibilities
- Manage office operations and inventory of supplies and equipment
- Own vendor relationships from sourcing through ongoing performance
- Develop standard operating procedures, templates, playbooks, and shared-services models
- Execute business procedures, processes, and projects
- Partner with Facilities to maintain health, safety, and security compliance
- Provide light maintenance and troubleshooting for office equipment
- Support office strategic planning and solve office-wide operational challenges
- Plan, coordinate, and execute workshops, events, parties, celebrations, meetings, and visitor activities
Benefits
- Bonus component
- Stock options
- 100% paid medical, dental, and vision premiums for full-time employees
- 401K plan with a 6% employer match
- Flexible schedule
- Generous paid vacation available immediately after start date
- AD+D insurance
- Life insurance