About the Role
You will organize and coordinate office administration and procedures to ensure efficiency and safety. You will handle communications relating to office protocols, streamline administrative procedures, manage stationery and pantry inventory from budgeting to payment, and coordinate with service providers.
Requirements
- Minimum 3 years' experience as an Office or Administration Manager (or similar)
- Demonstrates a high sense of responsibility and urgency when resolving issues and achieving results
- Energetic and dynamic, being able to reliably and autonomously operate as an individual contributor
- Strong time management skills, ability to prioritize and multi task in a dynamic environment
- High level of attention to detail, ability to keep information organized and maintain confidentiality
- Proficiency in both written and spoken English
- Demonstrated proficiency with technological tools
- Familiarity working in a fast paced environment
Responsibilities
- Owns office administration tasks that ensure smooth and efficient day to day operations
- Covers the reception desk greeting guests and directing them appropriately
- Manages relationships with Building Office Management and related suppliers and vendors
- Monitors inventory around the office and coordinates timely ordering of supplies
- Manages office expenses procurement reimbursements and payments to vendors
- Provides periodic budget and status reports for management review as requested
- Supports organization of events including venue setup if required
- Contributes to and/or supports other office related projects and initiatives as reasonably requested
- Liaises with vendor in quarterly office cleaning during non business hours
Benefits
- Competitive Salaries and Bonuses
- Generous Amounts of Paid Time Off including leave for Birthdays Work Anniversary and Mental Health
- Access to Corporate Discounts and exclusive Employer Perks
- Medical and Retirement Plans
- Professional Learning and Development Opportunities
- Elevate your work using cutting edge technology
- Fun and friendly office spaces in Hong Kong Singapore Dubai and Vietnam
- Regular company and social events