Executive Assistant and Office Manager

Executive Assistant and Office Manager

About Solstice
Solstice is redefining how life sciences organizations commercialize their therapeutics. We are building a commercial engine that enables pharmaceutical marketers to launch campaigns at unprecedented speed.

Why Join Us:

• Rapid Growth: Work alongside a team collaborating with 50+ pharma brands and experiencing exceptional momentum.

• Cutting-Edge Technology: Be at the forefront of new frameworks and advanced technology, including AI, to innovate pharmaceutical marketing.

• Elite Team: Our investors and founders are scaling an expert team of engineers and operators passionate about building something exceptional.

Role Overview
We are seeking a highly organized Executive Assistant and Office Manager who will play a critical role in supporting our leadership team and ensuring smooth office operations. This is a cross-functional position requiring exceptional multitasking, communication, and problem-solving skills. You'll have an opportunity to influence office culture, support executive priorities, and contribute to our dynamic, fast-paced startup environment.

Key Responsibilities

• Provide high-level administrative support to company executives, including calendar management, travel planning, meeting coordination, and correspondence.

• Serve as the point of contact for office management, overseeing facilities, supplies, vendor relationships, and office events.

• Lead and organize logistics for internal meetings, team offsites, and company-wide events.

• Support new hire onboarding and ensure a seamless experience for all team members.

• Manage confidential information with integrity and discretion.

• Drive process improvements for office administration, enhancing efficiency and consistency as the company grows.

• Assist with special projects and other tasks as required to support the executive team and maintain a productive work environment.

Candidate Requirements

• Minimum 3 years of experience as an executive assistant, office manager, or similar administrative role in a fast-paced environment.

• Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.

• Strong written and verbal communication skills.

• Experience managing multiple priorities and navigating ambiguity.

• Ability to maintain confidentiality and exercise sound judgment.

• Proficiency with productivity tools (G Suite, Slack, calendar management software, etc.).

• Track record of building effective workflows and improving office processes.

• Team player who thrives in a collaborative, high-velocity setting.

Benefits

• Health, dental, and vision insurance

• Ground-floor equity opportunity

• Flexible PTO

• 401(k)

• Visa sponsorship (O-1, H-1B, TN) available

• Professional growth stipend

• Relocation support

• Competitive NYC compensation package, reflecting experience and ownership level

Compensation

$100-150k

Join us at Solstice and help shape the future of pharmaceutical commercialization in a supportive, fast-growing, and high-impact company culture.