Global Facility manager

Global Facility manager

Limassol HR – Office Management / Full-Time / On-site apply for this job About Unlimit

Unlimit is a global fintech ecosystem built to eliminate financial borders holding businesses back. The company provides the extensive infrastructure needed to scale globally, integrating payment processing, multi-currency business accounts, BaaS and crypto gateways into a single, intelligent platform.

Across 17 offices globally, Unlimit bridges hyper-local expertise with a high-capacity financial network, giving companies the agility to expand across regions with operational confidence and speed. Driving the evolution of payments, Unlimit is transforming its infrastructure from human-operated fintech into AI-native financial infrastructure — where APIs are consumed by machines, integrations are negotiated by agents, and systems evolve continuously through intelligent automation. Our next users are not only humans. They are AI agents acting on behalf of humans and businesses.

Unlimit serves more than the needs of businesses today; we are building the nervous system for a borderless global economy. We are looking for a hands-on and structured Global Facility Manager who can own the physical and administrative environment of a fast-growing international company. This role is about making offices work seamlessly — from daily operations and vendor coordination to cost control and cross-team alignment.

The ideal candidate is someone who is comfortable operating at both strategic and operational levels , can take ownership across multiple locations, and acts as a reliable point of coordination between offices, service providers, and internal teams.

Key responsibilities

Global Facilities and Administration Leadership:

Act as Head of Facilities / Head of Administration for all company offices globally;

Lead and coordinate Office Managers, administrative staff , and the employee responsible for travel arrangements and business meetings;

Establish and maintain unified standards, procedures, and best practices for office and administrative operations;

Serve as the main escalation point for facilities and office-related matters;

Office Management (Primary Office ~90 employees)

Oversee daily office operations, including: catering and food services, office supplies and consumables, cleaning and maintenance, access control and basic physical security, workspace readiness and employee comfort.

Ensure smooth office operations and a high level of service for employees;

Vendor and Landlord Management

Lead negotiations with landlords (leases, renewals, amendments, service levels);

Manage relationships with service providers (cleaning, maintenance, catering, utilities, and other services);

Negotiate commercial terms, discounts, and cost optimizations;

Monitor service quality and compliance with contractual terms and SLAs;

Procurement and Office Support

Organize procurement of furniture, equipment, consumables, and services;

Ensure cost-effective purchasing and coordination of procurement across multiple locations;

Budget Supervision and Cost Control (Global)

Supervise and control facilities and administrative budgets across all locations, ensuring alignment with financial targets;

Monitor and manage spending discipline, actuals vs. budget, and implementation of cost-saving measures across offices;

Provide consolidated reporting and cost visibility to Finance and management, ensuring transparency and predictability of expenses;

Virtual Offices and Administrative Payments

Manage virtual offices across jurisdictions (contracts, renewals, scope of services);

Oversee and approve payments related to administrative and virtual office services;

Ensure compliance with local requirements regarding registered addresses and administrative presence;

Cross-functional Collaboration

Work closely with IT on office infrastructure, equipment, and access-related matters;

Partner with HR, Finance, and Legal on administrative and office-related topics;

Support office openings, relocations, and team expansions;

Required Skills & Experience

Solid background in Facilities Management, Office Management, or Operations;

Strong negotiation and vendor management skills;

Experience working with budgets and financial tracking;

Ability to manage multiple locations and priorities simultaneously;

Confident communicator, not afraid of difficult conversations;

H highly proactive and ownership-driven mindset;

Fluent

English;

Join Unlimit Team now!

Unlimit is an equal opportunity employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. apply for this job

Qualifications

Full-Time, On-site, Solid background in Facilities Management, Solid background in Office Management, Solid background in Operations, Experience working with budgets, Experience with financial tracking, Ability to manage multiple locations and priorities, Hands-on, Structured, Strategic thinking, Operational thinking, Ownership, Reliable coordination, Strong negotiation skills, Vendor management skills, Confident communicator, Proactive, Ownership-driven mindset, Fluent English