Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage front desk operations, welcome visitors, direct calls and inquiries, and handle mail and deliveries. You will coordinate supplies, maintenance, service providers, vendors, meeting rooms, equipment, records, and office logistics. You will support administrative communications, employee onboarding and offboarding, internal activities, events, and training sessions.
Requirements
- Business Administration or related field
- Front desk experience
- Administrative experience
- Communication
- Organization
- Multitasking
- Microsoft Office
- Google Workspace
Responsibilities
- Welcome and assist visitors, clients, and vendors
- Answer and direct phone calls, emails, and general inquiries
- Manage incoming and outgoing mail and deliveries
- Maintain an organized front desk and reception area
- Stock office supplies and submit purchase requests
- Coordinate service providers to maintain office operations
- Coordinate office maintenance and repairs with vendors
- Manage office equipment and ensure it functions properly
- Maintain internal databases and records
- Schedule and prepare meeting rooms
- Support People Operations with administrative duties
- Organize in-office activities and employee engagement initiatives
- Draft and send emails, memos, and communications
- Maintain contact lists and organizational charts
- Prepare meeting agendas and minutes
- Handle photocopying, scanning, and document binding
- Assist with employee onboarding and offboarding
- Organize internal communications, team events, and training sessions
Benefits
- Health insurance
- Pension
- Work tools and gadgets